1c 8.2 zoom timesheet correction. Actual hours worked

To control the employees of the schedule fixed for them to go to work, to take into account the actual hours worked for payroll, and to compile statistics. HR departments maintain timesheets. For accounting, two forms T-12 and T-13 are used. The first is intended exclusively for manual filling, and the T-13 form for automatic filling. In this review, I will talk about the methodology for maintaining a time sheet, and also give brief instructions for filling out a time sheet in the 1C: Payroll and HR management program, edition 3.0.

Timesheet methodology

Accounting is maintained for hired employees, for whom the result of payroll calculation depends on the actual time worked out. In the classic scheme, it looks like this:

  • The specialist who is entrusted with the accounting of hours worked fills out the time sheet and transfers it to the accounting department;
  • In accounting, a payroll specialist calculates wages based on the data received.

With the help of automation tools, this process can be handled by one employee (for example, a payroll calculator).

There are situations when it is not necessary to keep track of hours worked, for example, if all employees work according to a standard work schedule (40 hour work week).

There are two ways to control hours worked:

  • The first way is to take into account deviations from the schedule fixed for the employee. Those. only those days (or hours) are recorded when the employee did not work, for example, vacation, sick leave, time off, etc. Deviations can also be in a big way, for example, work at unscheduled time, such as overtime;
  • The second way is continuous recording of hours worked. This method is used when you need to totally control the time worked by an employee.

It is important to understand that the second method is more time-consuming, because, as in the first one, you need to keep a record of deviation documents and additionally register all attendances of employees.

How to keep a time sheet in 1C: Accounting

So I’ll immediately make a reservation that in 1C:BP there is no standard functionality for automating this task. But there are solutions for this question in the development directory:

We fix the working time plan

We turn to the description of actions in the program 1C: Salary and personnel management. To assign a planned work time to an employee, you need to assign a work schedule to him or assign an individual schedule to the employee for a certain period. So step by step...

The first thing to do is fill in the production calendar for the current calendar year. To do this, go to the Settings - Production calendars section.

After the production calendar is filled, you need to prepare work schedules for which employees work in your enterprise.

You can assign a work schedule to an employee in several ways. For example, in the document "Employment".

Or, if the conditions of the document “Personnel transfer” have changed.

Please note that in ZUP 3.0 it is possible to change the work schedule immediately according to the list of employees. If the changes are massive, this tool can save time.

As mentioned earlier, if during any time the employee’s conditions for going to work change, you need to register an individual work schedule.

It is important to understand that an individual work schedule for the duration of the action (the specified calendar month) supersedes the employee's work schedule that is assigned by default (when hiring or during a personnel transfer).


Registering hours worked

In the first step, to account for the actual hours worked, you need to register deviations from the planned schedule. This can be done through the docs:

If you keep records according to the first method (only deviations), then the registration of the actual hours worked is completed. If you use the second method (continuous registration), then you must additionally register the “Time Sheet” document and indicate the actual hours worked in it for each day.

The timesheet has the highest priority! For example, if the time sheet records the time the employee was on sick leave and after that the sick leave registration document has changed, it is necessary to enter the corresponding ones in the time sheet, otherwise the payroll may not be performed correctly.

In the timesheet, you can manually enter the designation in any cell of the table (see the table of symbols used).

In a software product called 1C Salary and personnel management 8.3 (1C 3.0), we will tell you how to enter a time sheet. We note right away that in the program with the name "1C Accounting 8.3" the time sheet cannot be found, since it does not exist.

This time sheet is needed for employees of the enterprise who have hourly wages. That is, the pay depends on the actual hours worked.

Before directly working with the time sheet itself, we suggest that you fill out or update the production calendar.

In the 1C: ZUP software product, it is possible to keep track of hours worked using various methods, or rather the following two:

The first method is called the deviation method. In the case of this method, deviations from the schedule are recorded. For example, when an employee did not show up for work or worked overtime. It is necessary to take the information of the work schedule as a basis;

The second method is called the "broad registration" method. In the case of its use, the actual time spent is recorded in parallel and deviation documents are maintained.

What is the work schedule in "1C ZUP 8.3"?

When an order is being prepared to hire an employee, then it is necessary to set up the schedule of the work itself, that is, indicate the planned time of the employee. In the case of personnel transfer, the schedule must also be indicated (leave the former or appoint a new one). The requisite called "Work Schedule" in the transfer or acceptance documents is mandatory. Work schedules at the enterprise are defined in the directory with the name "Work Schedules".

If in "1C 8.3" there are certain disagreements with the charts, then they are fixed by the following documents:

Holiday to care for the child;

vacation accrual;

Sick leave payments.

In the section called “Time Tracking”, contained in the “Salary” menu, it is possible for an employee to set up an individual schedule for a certain period. In this case, the time planned for the main schedule for the employee will not be calculated. It will be regulated on an individual schedule.

In 1C, the time sheet will be filled in in the following cases:

When all employees of the company work five days a week;

When the enterprise has several cyclical schedules and deviations, except for sick leave, vacations, time off, and so on.

There are cases when in the program "1C 8.3" it is simply necessary to fill out a time sheet:

In the course of using rather complex non-cyclic schedules for recording working hours;

When the company regularly changes changes between employees who work on a rotating schedule;

In the case of promotion of shift methods at the enterprise, etc.

"1C Salary": work with the time sheet

And now we will take a closer look at step-by-step instructions for conducting and setting up a time sheet in a software product called "1C 8.3 ZUP".

In order to introduce and configure the timesheet, you need to go to the menu with the name "Salary", then in the section called "Time Tracking" go to the list of timesheets using a link such as "Timesheets".

The timesheet is filled in in accordance with the approved definitions of the letters. The latter are described in a guide called Working Time Uses, which can be found in the menu called Settings.

It is possible to fill out the time sheet in automatic mode by clicking on the button called "Fill", and after that, if necessary, change (edit) it.

But before that, it will be necessary to select the company and the time sheet period.

It is important to note that in the case of summarized accounting of working hours, you must enter hours of absence (for example, business trips). But except for sick days and vacations. This is necessary in order to calculate the hours for which the average earnings will be maintained. These hours will not be taken from personnel documents, but from the time sheet.

As a result of filling out the time sheet, press the button called "Post and close."

Organizations are required to keep records of employees' working hours. To do this, use the unified form T13 - the time sheet. In this document, for each employee, fill in the data on the days and hours worked by him. The time sheet in 1C 8.3 Accounting is formed according to the production calendar. Here we will tell you where to find the time sheet and how to customize it for yourself.

Read in the article:

There are two options for maintaining a spreadsheet:

Option 1. Continuous registration of attendance and absence from work;
Option 2. Registration of only deviations (holidays, sick days, etc.).

The time sheet in 1C 8.3 Accounting is formed in the second way. The program automatically fills it in for hired employees, taking into account their vacations and sick days. As a basis, 1C 8.3 takes a 5-day 40-hour work week from the production calendar. How to set up a production calendar in 1C 8.3 Accounting read here. Accounting for unpaid vacations (“at own expense”) and absenteeism in the program 1C 8.3 Accounting is not provided.

To account for working and non-working days in the time sheet in 1C 8.3 Accounting, the following designations are used:

  • "I". Working day (appearance);
  • "AT". Weekend;
  • "FROM". Vacation;
  • "B". Hospital.

We will tell you how to find and set up a time sheet in 1C 8.3 Accounting in 5 steps in 1C 8.3.

How to make a time sheet in the BukhSoft program

Step 1. Set up sick leave and vacation accounting in 1C 8.3

Go to the section "Salary and personnel" (1) and click on the link "Salary settings" (2). The settings window will open.

In the window that opens, click on the link "Payroll" (3) and check the box (4) in front of "Keep records of sick leave, vacations and executive documents".


Now the time sheet in 1C 8.3 Accounting will be formed taking into account the entered sick leave and holidays.

Step 2. Open the timesheet in 1C 8.3 to fill out

Go to the "Salary and Human Resources" section (1) and click on the "Human Resources Reports" link (2). The HR Reports window will open.


In the window that opens, click on the link "Time sheet (T-13)" (3). A window for filling out the document will open.

Step 3. Create a timesheet in 1C 8.3

In the form, please indicate:

  • your organization (1);
  • the period for which it is necessary to generate a time sheet (2). Enter the start and end date of the period;
  • the department for which the time sheet is needed (3). If this field is left blank, then the time sheet will be filled in for all departments.

To complete the operation, click the "Create" button (4).


The resulting spreadsheet will contain the following information:

  • by employees and their positions (5);
  • the number of days worked for the selected period for each employee (6);
  • the number of hours worked for the selected period for each employee (7).

Step 4. Formation of a time sheet in 1C 8.3 for individual employees

The time sheet in 1C 8.3 Accounting can be generated for a single employee or their group. To do this, press the "Settings" button (1). In the "Report Settings..." window that opens, click the "Selection" link (2). will open.


In the list, click on the desired employees and click the "Select" button (3). Click on the "x" (4) to close the list.


Now the selected employee (5) is indicated in the “Report settings…” window. Click the "Close and generate" button (6) to complete the formation of the document.


A time sheet (7) will be generated for the specified employee.

There is also a video on this topic, you will find it at the end of this article.

So, starting from version 3.0.44.94, in 1C Accounting 8 ed. 3.0, it became possible to generate a time sheet. It is formed on the basis of a production calendar with a 40-hour five-day work week. If the program keeps records of benefits and vacations (documents "Vacation" and "Sick leave"), then these documents will be taken into account when generating the time sheet.

You can find the time sheet on the tab "Salary", section "Salary", "HR Reports".

In the same version, it became possible in the "Payroll" document to receive an automatic recalculation of the employee's salary when changing the number of days worked. To do this, after the formation and filling of the document, you must manually reduce the number of working days, the number of hours worked and salary payments will be recalculated automatically.

Also in the same version, a new report “Controlling the timing of personal income tax payment” appeared, with its help it is convenient to control the timing of tax payment. You can find this report on the "Salary" tab, "Salary" section, "Salary reports".

In the report, you can see information about the withheld and paid personal income tax. The column "Ending balance" shows the amount of personal income tax that must be transferred to the budget before the specified date. The report can be generated in summary or broken down by employees, for this you need to check the box "Broken down by employees".

Starting from version 3.0.44.115 in 1C Accounting 8 ed. 3.0, payroll for separate divisions became available in the program. You can also report on personal income tax to the tax office at the place of registration of this unit.

First, you need to enable accounting for separate departments in the accounting settings ("Administration" tab), in the salary settings section. Then, in the "Subdivisions" directory, check the box "Separate subdivision" and indicate information about the tax authority in which this subdivision is registered.

In the same version, when transferring personal income tax, you can specify specific employees for whom it is transferred.

In this case, when conducting the document "Write-off from the current account", the amount of personal income tax will be distributed to all employees in proportion to wages. You can specify specific employees for whom personal income tax is transferred.

In the document "Write-off from the current account" when choosing the type of operation "Payment of tax" and the type of tax "Personal income tax in the performance of duties of a tax agent", the blue hyperlink "Split by employees" becomes active

Using this link, you can open the “Breakdown by Employees” window, where the list of employees and the amount of personal income tax is indicated manually or fill in according to the payroll sheet by clicking on the “Fill in according to the sheet” button

These are the salary-related changes that have occurred in the latest versions of the 1C Accounting 8 ed. 3.0.

You can see more details about the time sheet in 1C Accounting 8 and other salary changes in the video.

The time sheet is a document that we draw up on a monthly basis. And of course, the accountant used to - before the appearance of the time sheet form in 1C 8.3 - it was inconvenient to fill it in Excel tables. Now the time sheet in 1C 8.3 is being formed, but not everyone knows where to find it. After reading this article, you will have no questions left.

You will learn:

  • how to make a time sheet in 1C 8.3;
  • what is this document?
  • how to fill out a time sheet in 1C 8.3 Accounting.

The obligation to keep records of the working time of each employee is established by Art. 91 of the Labor Code of the Russian Federation. If records are not kept, regulatory authorities may hold the employer liable for violation of labor laws in the form of a warning or a fine (part 1 of article 5.27 of the Code of Administrative Offenses of the Russian Federation):

  • from 1,000 to 5,000 rubles. - for officials and individual entrepreneurs with employees;
  • from 30,000 to 50,000 rubles. - for organizations.

There is no time sheet among the mandatory documents used by the organization. The working hours of employees may be taken into account by another document developed by it independently and approved by the accounting policy.

However, it is the time sheet that has been firmly entrenched in the customs of business workflow ever since the unified forms T-12 and T-13, developed by the State Statistics Committee of the Russian Federation (Decree of the State Statistics Committee of the Russian Federation of 01/05/2004 N 1) were mandatory for use. Today, these forms with minor changes are used by employers everywhere. They are comfortable and informative.

The time sheet in 1C is the primary document, on the basis of which the accountant calculates salaries, vacation pay, travel allowances for employees. It is a table where all attendances and absences of employees are noted during the month, the number of hours worked per day, the reasons for absence from the workplace.

The time sheet is filled in by an employee authorized by the head, or by the employee whose official duties provide for the maintenance of the time sheet. Most often, these are the heads of departments who are aware of the plans and tasks of their subordinates, or employees specially appointed to the position of timekeeper.

An accountant, as a rule, does not draw up a time sheet, but receives ready-made information at the end of the month and, on their basis, forms a payroll sheet. Timesheets are filed in separate folders and can be stored in the accounting department along with payroll documents. The total shelf life of timesheets is 5 years, for workers with harmful and difficult working conditions - 75 years (Order of the Ministry of Culture of the Russian Federation dated 25.08.2010 N 558).

Timesheet in 1s 8.3 Accounting: where to find

In Accounting 8.3, the time sheet is more of a report than a working document. The time sheet is filled in automatically based on the data production calendar and documents Vacation and Sick leave . Personnel documents are also taken into account Recruitment and Dismissal .

in 1C 8.3 Accounting can be found in the section Payroll and Human Resources - Human Resources - Human Resources Reports - Timesheet.

Production calendar

filled in according to production calendar on a 40 hour work week schedule.

built-in Production calendar is not subject to customization or change, as it is compiled in accordance with the approved Decrees of the Government of the Russian Federation holidays and transfers of days off for the year. However, if necessary, for example, taking into account an additional holiday established by the Government of the Russian Federation region, Production calendar can change.

To correct, go Main Menu - All Functions - References - Factory Calendars - Russian Federation.

Call the menu with the right mouse button on the selected date and select:

  • Change- to change the status of the day to:
    • Worker;
    • Saturday;
    • Sunday;
    • Pre-holiday;
    • Holiday;
    • Non-working;
  • Postpone- to transfer the existing status of the day to another day with a different status.

How to create a time sheet in 1C

In order to form in 1s Time sheet , make the following settings.

Step 1. Report header

To generate a report Time sheet (T-13) fill in the fields:

  • Period- the month for which the time sheet is formed;
  • Organization - set from the list if there are several organizations in the database;
  • Subdivision - choose from the directory Subdivisions if you need a time sheet separately for the department.

Click on the button Settings .

Step 2. View Simple, Selections tab

On the tab selections kind Simple set the names and positions of responsible persons who must sign this time sheet. Here, if a time sheet is drawn up for one person, for example, an additional sheet. Can be installed:

  • tick Employee ;
  • last name of the employee - selected from the directory Employees link Selection .

Step 3 Structure

If you need a time sheet for all employees, uncheck the box Employee and continue to customize the timesheet by setting:

  • View - extended.

On tabs selections , fields and sorting nothing needs to be changed. By default, the time sheet is generated separately for each department. If there are few employees in the organization, but there are divisions, you can form Time sheet (T-13) in general for the organization.

To do this, on the tab Structure in the grouped fields of the first level, remove from the grouping Subdivision .

Then press Finish Editing - Close and Form. The generated report will look like this:

How to keep a time sheet in the 1C 8.3 program

Maintaining a time sheet in 1C Accounting 8.3 is reduced to monthly report generation Time sheet (T-13) immediately before or after monthly payroll.

Before creating a timesheet, please note:

  • Production calendar for a year must be configured in accordance with the work schedule of your region and organization;
  • personnel documents for the hiring and dismissal of employees in a given month must be drawn up;